Minutes of the 8/16/2002 Little River Airport Advisory Comittee 1. Open meeting: 9:00am 2. Attendance: A. Present Tim Scully, Trey Loy, Willow Trent, Tom Goncharoff B. Visitors: Kathie Sarin and Naomi Jarvie C. Excused - Dennis Vest, Steve Schoolman, Susan Winding D. Absent - 3. Minutes of previous meeting - approved with one amendment from Kathie Sarin 4. Correspondence: A. letter from Tim Scully to Larry Wright of MCOG B. email exchange between Tim Scully and Steve Schoolman C. extract from the Ad Hoc Airport Advisory Committee's 8/18/96 minutes D. extract from the Ad Hoc Airport Advisory Committee's 11/18/96 report D. the Professional Services agreement between DOT and Shutt Moen E. Exhibit A (Scope of Services) from the agreement F. Exhibit 1 (subconsultant scope of services) G. email exchange between Tom Peters of DOT and Tim Scully 5. Tom Goncharoll expressed concern over whether DOT is moving forward with the hangar project. We discussed differing interpretations of the status report from Tom Peters. The committee asked Tim Scully to email DOT and ask if Shutt Moen are helping with the 16 hangars, if they will be helping with the loan application and if they are advising DOT on the FAA grant application process. 6. There was a discussion of the public meeting Shutt Moen will conduct. Try Loy suggested that October or November (preferably November) would be a good time for this. We agreed to agending the planning for this meeting for next month. The committee asked Tim Scully to email DOT about this too. 7. We had a lengthy discussion of alternate members. Willow Trent expressed a desire for all 7 committee members to vote on these. There was a discussion of voting by mail. We agreed to adopt specific ground rules for alternate members. Willow Trent said that we should require that both the pilot and nonpilot alternates should be elected at the same time. Since we did not have a candidate for a nonpilot alterate, the committee did not adopt this proposal. 8. Tim Scully moved and Tom Goncharoff seconded that the following rule be adopted for alternate members. Alternate members will be classified as either pilot or nonpilot members. They will meet the same membership requirements as regular members of the same category. In other words, pilot alternates must be registered voters in Mendocino County. Non-pilot members must either reside within a 10 mile radius of the airport or must be a business person from a neighboring town in the County and in any case must be registered to vote in Mendocino County. Alternate members may be appointed at any time. Their term of office will not exceed 24 months and will expire on January 31 two years from the January preceding their appointment. Alternate members will be elected by a majority of a quorum of regular committee members after the election has been appropriately agendized. We will appoint one pilot alternate and one nonpilot alternate. This motion was passed 3-0 with Willow Trent abstaining. The committee members noted that we can amend this rule at a later date if necessary. 9. Tim Scully moved and Trey Loy seconded the nomination of Kathie Sarin as an alternate pilot member of the AAC. She was elected 3-0 with Willow Trent abstaining. 10. Willow Trent expressed concern over the use of Roundup for weed control on the airport and asked that this concern be communicated to the subconsultant working on the vegetation management plan. The committee agreed. 11. next meeting will be Friday September 20 at 9am at the Clubhouse at the Woods 43300 Little River Airport Road 12. Agreed on agenda for the next meeting. Adjourned at 10:55am The agenda for this meeting is: Approve the minutes of the last meeting Communications (letters, FAXes, etc, sent/received since last meeting) status reports and discussion on: * The GPS approach, vegetation management plan * additional hangars at the airport * clear zone acquisition * Airport consultant status * LRAPA application for a pilot/tourist supply shop * possible selection of a nonpilot alternate AAC member * plan for a public meeting on the Airport Layout Plan update Reports from subcommittees Public comment Agree on a date, time and place for the next meeting Agree on agenda for next meeting Members of the Little River Airport Advisory Committee ------------------------------------------------------ Tom Goncharoff Trey Loy non-pilot, lives near airport Steve Schoolman pilot, flight instructor & woodworker Tim Scully inactive pilot (lost medical), computer programmer, lives near airport Willow Trent airport neighbor, non-pilot Susan Winding airport neighbor, non-pilot, business owner Dennis Vest airline pilot ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ Tim Scully 7/21/2002 Larry Wright MCOG 367 North State Street, Suite 206, Ukiah, CA 95482. Dear Mr. Wright: Thank you for sending a copy of the NOTICE OF PREPARATION OF A PROGRAM ENVIRONMENTAL IMPACT REPORT FOR THE MENDOCINO COUNTY 2001 REGIONAL TRANSPORTATION PLAN to the Little River Airport Advisory Committee. The committee has previously discussed the projects listed for Little River Airport, some of them were debated at great length, particularly the hangars and the GPS approach. I'm going to briefly cite the environmental concerns that were raised during these discussions. . Prepare site and construct 16 aircraft hangers. Short-term project. Some neighbors of the airport expressed concern over possible increased pollution of the water running through the airport's main drainage ditch. This ditch spills into a chain of ponds which affect the groundwater these neighbors draw on for drinking water. The neighbors were concerned about hangar tenants washing their aircraft, changing oil, oil leaks, etc. Some neighbors of the airport expressed concern over the potential for increased noise from aircraft starting their engines in front of the hangars. . Finalize obtaining non-precision GPS approaches including clearing obstacles and trimming trees. Short-term project. The GPS approach itself was the subject of extensive discussion culminating in the LRAAC issuing a report which recommended the approach. The concerns raised in these and in subsequent discussions have revolved around: * the potential for increase in traffic and noise * the side effects of cutting or trimming trees. When trees were cleared several years ago at the approach end of Runway 11, some of the remaining trees were exposed to more wind than before and some of them were blown over into the pond at the approach end of Runway 11. * one of the alternatives to cutting trees is lighting them. Close neighbors of the airport expressed concern over the potential impact of these lights. . Install AWOS or ASOS at airport. Short-term project. . Replace septic system and upgrade restroom facilities. Short-term project. . Negotiate land swaps or purchase of adjacent land parcels for clear zones around airport. Short-term project . Replace existing runway lighting system and wiring for edge lights and directional lights; upgrade all lighting for runway and night operations. Short-term project. . Replace storage buildings at airport site. Long-range project, no plans but funding has been identified. . Place AC overlay on paved areas. Long-range project. . Replace lighting system Long-range project. [this appears to be a redundant item] . Replace operations building at airport. Long-range project,. no plans available. . Construct more hangars as needed. Speculative project. . Construct large transient hangar or covered aircraft parking. Speculative project. The remaining projects were not discussed in the same depth as the GPS and hangars. In general, most proposals for improvements at the airport stimulate concerns about traffic, noise, water pollution, changes in wind patterns or damage to the delicate pygmy soil in the area. Another repeating theme in public comments is a desire to preserve the "rural residential" character of the region. Yours, Tim Scully, Ph.D. Chair, LRAAC ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ From: Tim Scully Sent: July 25, 2002 7:41 PM To: 'Kathie Sarin & Steve Schoolman'; Tim Scully Subject: RE: Good News, Bad News I'll pass this on to the committee. I'm hoping Kathie can serve as your alternate. Tim > -----Original Message----- > From: Kathie Sarin & Steve Schoolman > Sent: July 25, 2002 7:00 PM > To: Tim Scully > Subject: Good News, Bad News > > > Tim, > > As you may already have heard, I've been accepted into the Fine > Woodworking program at College of the Redwoods for this coming school > year. I've wanted to do this for a long time and I'm really excited > about it. > > But it means I won't be able to attend LRAAC meetings. So I'd like your > opinion on what I ought to do. If you want to appoint a member who can > attend regularly I'll be happy to resign and open up the position. Or I > can simply be inactive for the next 9 months and let Kathie attend in my > place. I'll take whichever action you and the committee think is > appropriate. > > I plan to resume my participation in the LRAAC, officially or otherwise, > as soon as the school year ends. > > Steve > > ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ An extract from the Minutes of the Ad Hoc Airport Advisory Committee 8/18/96 The Little River Airport Ad Hoc Airport Advisory Committee met on Sunday 8/18/96 from 4-6 pm. Five committee members were present: Tim, Susan, Trey, Jack and Joel. Norma, Ray Yates, Diana Scully and Dick Ahrens were also present. ... .... We discussed the makeup of the committee and agreed that we need to modify it further to fit Charles Peterson's specifications - we need to reduce the number of pilots to 3 and increase the number of nonpilots to 4. But, because we have a problem getting all committee members to attend every meeting, we considered the idea of "alternate" members, who can fill in when a primary voting member is absent. Each alternate is classified as a pilot or nonpilot and can only fill in for a missing member of his or her classification. Joel asked, why not just expand the committee? Trey asked, why not call them "advisors"? We agreed that we want to encourage all interested people to be advisors to the committee, so we settled on "alternate". After debate, we voted to have alternate members as described above. If a regular voting member plans to be absent, he or she should contact an alternate to substitute for him or her. Failing that, the committee can select from any alternates who are in attendance. We voted to change Michael Moore to an alternate pilot member, signifying that we value his input, but recognize that he can only rarely attend meetings. We then voted to make Dick Ahrens an alternate pilot member. Dick has attended most meetings and has contributed a lot of work to the committee. We hope that Fran Tucker will come back to the next meeting. We will also seek non-pilot alternate members. ... .... ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ extract from the Little River Ad Hoc Committee interim report 11/18/96 This is a very summarized status report on the issues the Ad Hoc Committee has been working on. ...... By-Laws for Official Committee ------------------------------ We have worked through a few drafts of proposed By-Laws for an official Little River Airport Advisory Committee, but haven't reached closure on all the issues yet. - We'd like to know if all committee members must be registered to vote in Mendocino County? At least one existing committee member owns property here but is registered to vote in another county. - We'd also like to know if our concept of "alternate" committee members will be a problem. Alternates are classified as either pilots ot non-pilots and may sit on the committee when a regular member of the same classification is absent ...... ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ DRAFT BOS AGREEMENT NO. DOT AGREEMENT NO. 020026 COUNTY OF MENDOCINO DEPARTMENT OF TRANSPORTATION AGREEMENT FOR PROFESSIONAL SERVICES PREPARATION OF AIRPORT LAYOUT PLAN FOR LITTLE RIVER AIRPORT THIS AGREEMENT, made and entered into this day of 2002 by and between the COUNTY OF MENDOCINO, hereinafter called "COUNTY," and SHUTT MOEN ASSOCIATES, 707 Aviation Blvd., Santa Rosa, CA 95403 hereinafter called "CONSULTANT". ARTICLE I INTENT OF AGREEMENT 1.01 WHEREAS, COUNTY requires professional, expert and technical services of a temporary and occasional character. WHEREAS, COUNTY has no employees available to perform such services within the desired time period. THEREFORE, COUNTY hereby employs CONSULTANT to perform those professional services described in Article II hereof and agrees to pay the CONSULTANT for such services in the amount and at the time and in the manner specified in Article V hereof. ARTICLE II SERVICES OF CONSULTANT 2.01 CONSULTANT agrees to provide those technical, expert and professional services as described in Exhibit "A" which is attached hereto and incorporated herein by reference as though fully set forth herein. 2.02 CONSULTANT has examined files and other information provided by County and has inspected the project site for the purpose of determining the nature and scope of the consulting services required by this Agreement. 2.03 The absence, omission or failure to include in this Agreement items which are normally considered to be a part of engineering procedure or which involve professional consulting judgement shall not be used as a basis for submission of inadequate work or incomplete consulting performance. 2.04 COUNTY relies upon the professional ability and stated experience of CONSULTANT as a material inducement to entering into this Agreement. CONSULTANT understands the use to which COUNTY will put his work product and hereby warrants that all findings, recommendations, calculations, computations, plans and documents shall be made and prepared in accordance with generally accepted engineering practices. 2.05 When the Agreement calls for preparation of project plans, reports or documents, they shall be in a form acceptable to COUNTY. 2.06 ENGINEER agrees to perform any additional services as may be required due to significant changes in general scope of the project or its design, including but not limited to changes in size, complexity or character of construction. Such additional services shall be paid for by Supplemental Agreement and shall conform to the rates of payment specified in Article V hereof. ARTICLE III SERVICES OF COUNTY 3.01 COUNTY shall provide CONSULTANT access all available information under its control pertinent to the project. COUNTY shall provide copies of such information to CONSULTANT upon request, at no cost to CONSULTANT. 3.03 COUNTY will examine all studies, reports, preliminary plans or other submittals from CONSULTANT and will render, in writing, decisions or comments pertaining thereto within fourteen (14) calendar days of receipt thereof. 3.04 COUNTY shall arrange for access to private property as required by CONSULTANT provided that such access is necessary for the performance of the consulting services described herein and that the owners or occupants of any parcel to which access is required do not consent to entry by CONSULTANT. ARTICLE IV TIME OF COMPLETION 4.01 The execution of this Agreement by the COUNTY shall constitute the CONSULTANT's authority to proceed immediately with the performance of the work described in Exhibit "A." The parties hereto agree that time is of the essence in completing this contract. 4.02 CONSULTANT agrees to complete and deliver to COUNTY draft plans, assessments and materials within 140 calendar days of written notice to proceed. 4.03 If COUNTY requests significant modifications or changes in the scope of the project, the time of performance shall be adjusted appropriately. The number of days of said extension shall be the final decision of COUNTY. 4.04 If performance of CONSULTANT's work is delayed by earthquake, flood, high water or other Act of God or by strike, lockout or similar labor disturbance, the time for CONSULTANT's performance shall be extended by a number of days equal to the number of days the CONSULTANT has been so delayed. ARTICLE V PAYMENT FOR SERVICES 5.01 COUNTY shall pay CONSULTANT for all consulting work required in the satisfactory completion of this Agreement an amount to be determined in accordance with the "Fee Schedule" attached hereto and marked Exhibit "B" and incorporated herein by reference as though fully set forth herein. The basis of payment for the services to be furnished shall be on an hourly rate plus non-salary expenses. 5.02 It is mutually agreed between COUNTY and CONSULTANT that payments to CONSULTANT including the total amount of salaries and expenses shall not exceed $32,000 for that work as set forth in Article II of this Agreement. 5.03 Payments to CONSULTANT shall be based upon itemized invoices submitted by CONSULTANT. Invoices shall include a summary that identifies all costs and an estimate of percent completion of each element of work. 5.04 Progress Payments will be made by COUNTY within 30 days of receipt of CONSULTANT's invoice. 5.05 ENGINEER agrees that the cost principles and procedures set forth in CFR 48, Chapter 1, Part 31 and CFR 49, Part 18 shall be used to determine the allowability of individual items of cost. 5.06 If COUNTY substantially alters the scope of work, the maximum fee may be changed by Supplemental Agreement. ARTICLE VI PROJECT INSPECTION AND ACCOUNTING RECORDS 6.01 CONSULTANT agrees that duly authorized representatives of the COUNTY, State and/or Federal Aviation Administration shall have right of access to the CONSULTANT's technical plans, files and records relating to the project included in this Agreement and may review the work at appropriate stages during performance of the work. 6.02 CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred, which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for three years from the date of final payment. ARTICLE VII DISPOSITION OF FINAL PLANS 7.01 All reproducible plans and documentation together with such backup data as required by this Agreement shall be and shall remain the sole property of COUNTY. 7.02 CONSULTANT's attention is directed to the required notice under Government Code Section 7550, which states in part, "Any documents or written reports prepared as a requirement of this contract shall contain, in a separate section preceding the main body of the document, the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of those documents or reports if the total cost for work by non-employees of the public agency exceeds $5,000." ARTICLE VIII DISPUTES 8.01 CONSULTANT shall give the COUNTY written notice within fifteen (15) days of an event, thing, occurrence or other cause of an increase in the scope and cost of the work that CONSULTANT believes additional compensation may be due. The written notice shall set forth the reasons which the CONSULTANT believes additional compensation will or may be due, the nature of the costs involved, and insofar as possible, the amount of the dispute. 8.02 The dispute filed by the CONSULTANT shall be in sufficient detail to enable COUNTY to ascertain the basis and amount of said dispute. The COUNTY will consider and make a determination on the dispute filed by the CONSULTANT. 8.03 The Director of Transportation will make the final determination on any dispute. ARTICLE IX TERMINATION OF CONTRACT 9.01 At any time COUNTY may suspend indefinitely or abandon the project, or any part thereof, and may require CONSULTANT to suspend the performance of his services. In the event COUNTY abandons or suspends the project, CONSULTANT shall receive compensation for services rendered to date of abandonment or suspension in accordance with the provisions of Section 5.01 and 5.03 hereinabove. 9.02 It is understood and agreed that should COUNTY determine that any part of the work involved in the program is to be suspended indefinitely, abandoned, or canceled, said Agreement shall be amended accordingly. Such abandonment or cancellation of a portion of the program shall in no way void or invalidate this Agreement as it applies to any remaining portion of the project. 9.03 If, in the opinion of COUNTY, the CONSULTANT fails to perform or provide prompt, efficient and thorough service, or if CONSULTANT fails to complete the work within the time limits provided, COUNTY shall have the right to give notice in writing to CONSULTANT of its intention to terminate this Agreement. The Notice shall be delivered to CONSULTANT at least seven (7) days prior to the date of termination specified in the notice. Upon such termination, COUNTY shall have the right to take CONSULTANT's studies, computations and specifications, insofar as they are complete and acceptable to COUNTY, and pay CONSULTANT for his performance rendered, in accordance with Sections 5.01 and 5.03 herein, prior to delivery of the notice of intent to terminate less the amount of damages, general or consequential, if any, sustained by COUNTY due to the breach of this Agreement by CONSULTANT. Said termination of the Agreement shall not relieve CONSULTANT of his liability to COUNTY for any damages, general or consequential, which COUNTY may sustain as a result of CONSULTANT's failure to satisfactorily perform his obligations under this Agreement. ARTICLE X RESPONSIBILITY FOR CLAIMS AND LIABILITIES 10.01 HOLD HARMLESS: To the fullest extent permitted by law, the CONSULTANT shall indemnify and hold harmless the COUNTY, its agents, officers, and employees against and from any and all claims, lawsuits, actions, liability, damages, losses, expenses and costs (including but not limited to attorney's fees), brought for, or on account of, injuries to or death of any person or persons including employees of the CONSULTANT, or injuries to or destruction of property including the loss of use thereof, arising out of, or resulting from, the performance of the work described herein, provided that any such claim, lawsuit, action, liability, damage, loss, expense, or cost is caused in whole or in part by any negligent or intentional act or omission of the CONSULTANT, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable. Where CONSULTANT is found to have caused the injury, damage or loss only in part, CONSULTANT shall hold COUNTY harmless only to the extent CONSULTANT caused the injury, damage, or loss. COUNTY agrees to timely notify CONSULTANT of any such negligence claim and to cooperate with CONSULTANT to allow CONSULTANT to defend such a claim. 10.02 Insurance: CONSULTANT shall maintain the insurance specified in Exhibit "C" which is attached hereto and incorporated by reference as though fully set forth herein. ARTICLE XI GENERAL COMPLIANCE WITH LAWS 11.01 It is understood and agreed that the CONSULTANT will comply with all Federal, State and Local laws and ordinances as may be applicable to the performance of work under this Agreement. ARTICLE XII ENDORSEMENT OF PLANS 12.01 It is understood and agreed that the CONSULTANT will endorse reports and documents in accordance with applicable portions of the Business and Professions Code of the State of California. ARTICLE XIII COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 FOR FEDERAL AID CONTRACTS 13.01 COMPLIANCE WITH REGULATIONS: The CONSULTANT shall comply with Title VI of the Civil Rights Act of 1964, as amended. Accordingly, 49 CFR 21 (hereinafter referred to as the Regulations) through Appendix H and 23 CFR 710.405(b) shall be incorporated by reference and made a part of this Agreement. 13.02 NONDISCRIMINATION. The ENGINEER, with regard to the work performed by it after award and prior to completion of the agreement work, will not discriminate on the ground of race, color or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The CONSULTANT will not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices, when the Agreement covers a program set forth in Appendix B of the Regulations. 13.03 SOLICITATIONS AND SUBCONTRACTS, INCLUDING PROCUREMENTS OF MATERIALS AND EQUIPMENT: In all solicitations either by competitive bidding or negotiation made by the CONSULTANT for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color or national origin. 13.04 INFORMATION AND REPORTS: The CONSULTANT will provide all information and reports required by the Regulations, or orders and instructions issued pursuant thereto, and will permit access to its books, records, other sources of information, and its facilities as may be determined by COUNTY or the Federal Aviation Administration (FAA ) to be pertinent to instructions. Where any information required for the CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the COUNTY or FAA as appropriate, and shall set forth what efforts it has made to obtain the information. 13.05 SANCTIONS FOR NONCOMPLIANCE: In the event of the ENGINEER's noncompliance with the nondiscrimination provisions of this Agreement, the COUNTY shall impose such contract sanctions as it or FAA may determine to be appropriate including, but not limited to: 1. Withholding of payments to the CONSULTANT under the Agreement until the CONSULTANT complies, and/or 2. Cancellation, termination, or suspension of the Agreement in whole or in part. 13.06 INCORPORATION OF PROVISIONS: The CONSULTANT will include the provisions of paragraphs 13.01 through 13.06 of this ARTICLE XIII in every subcontract, including procurement of material and leases of equipment, unless exempt by the Regulations, orders or instructions issued pursuant thereto. The CONSULTANT will take such action with respect to any subcontract or procurement as Caltrans may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, however, that in the event the CONSULTANT becomes involved in or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the CONSULTANT may request the COUNTY to enter into such litigation to protect the interests of the COUNTY, and in addition, the CONSULTANT may request the United States to enter into such litigation to protect the interest of the United States. ARTICLE XIV INDEPENDENT CONTRACTOR 14.01 The CONSULTANT, in accordance with his status as an independent contractor, covenants and agrees that he will conduct himself consistent with such status, that he will neither hold himself out as nor claim to be an officer or employee of the COUNTY by reason hereof, and that he will not by reason hereof, make any claim, demand, or application to or for any right or privilege applicable to an officer or employee of the COUNTY including but not limited to, Workers' Compensation coverage, Unemployment Insurance benefits, Social Security coverage or retirement membership or credit. ARTICLE XV COVENANT AGAINST CONTINGENT FEES 15.01 The CONSULTANT warrants that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award of making this Agreement. For breach or violation of this warranty, the COUNTY shall have the right to annul this Agreement without liability, or, in its discretion to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. ARTICLE XVI SUCCESSOR AND ASSIGNMENTS 16.01 The COUNTY and the CONSULTANT each binds himself, his partners, successors, and executors, administrators and assigns to the other party to this Agreement, and to the partners, successors, executors, administrators and assigns of such other party in respect to all covenants of this Agreement. 16.02 Except as hereinabove set forth, neither the COUNTY nor the CONSULTANT shall assign, sublet or transfer his interest in this Agreement without the written consent of the other; however, the CONSULTANT reserves the right to assign the proceeds due under this Agreement to any bank or person. 16.03 In the case of the death of one or more members of the firm of the ENGINEER, the surviving member or members, shall complete the engineering services covered by this Agreement. IN WITNESS WHEREOF, the parties hereto have caused their duly authorized officers to execute this Agreement in duplicate the day and year first above written. COUNTY OF MENDOCINO _______________________________ CHAIR, Board of Supervisors ATTEST: FIRM: SHUTT MOEN ASSOCIATES ________________________________ ______________________________ CLERK OF THE BOARD DATE Signature TITLE: APPROVAL RECOMMENDED: FEDERAL ID. NO. ________________________________ EUGENE C. CALVERT, DATE DIRECTOR OF TRANSPORTATION APPROVED AS TO FORM: ________________________________ H. PETER KLEIN, DATE COUNTY COUNSEL ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ BOS AGREEMENT NO. DOT AGREEMENT NO. 020026 COUNTY OF MENDOCINO DEPARTMENT OF TRANSPORTATION AGREEMENT FOR PROFESSIONAL SERVICES EXHIBIT A SCOPE OF SERVICES PREPARATION OF AIRPORT LAYOUT PLAN FOR LITTLE RIVER AIRPORT I. GENERAL DESCRIPTION OF SERVICES The scope of services for this agreement consists of preparation of an updated Airport Layout Plan (ALP) for Little River Airport. Issues which shall be addressed include the following: 1. Identify suitable sites for future aircraft hangars and tie down positions. 2. Determine suitable locations on surplus airport property for compatible nonaviation uses identified by the County (e.g., dog park, light commercial self-storage facility, recreational area). 3. Update airport drawings (e.g., Airport Layout Plan and Building Area Plan) to reflect current FAA drawings standards, planned land acquisitions south of Runway 29, future airport development (Issue 1 listed above), and locations for County identified nonaviation uses (Issue 2 listed above). 4. Update the Airspace Plan to reflect appropriate Federal Aviation Regulation Part 77 standards for a future nonprecision instrument approach (GPS) to Runaway 29 using County provided survey(s). 5. Assess the feasibility of preparing vegetation management plan for the area underlying the runway protection zones, transition areas and area between the runway and parallel taxiway. II. SERVICES TO BE PROVIDED BY CONSULTANT Task 1 Airport Layout Plan Update The Airport Layout Plan (ALP) is a scaled drawing of the existing and proposed airport facilities, their location on the airport, and the pertinent clearance and dimensional information required to demonstrate conformance with applicable state and federal standards. To address Issues 1 through 3, Shutt Moen Associates will update the ALP to include the following items: A. Airport Layout Plan The ALP drawing and descriptive tables will be updated in accordance with the Federal Aviation Administration (FAA) standards (e.g., runway safety areas, setbacks, building restriction lines, etc.) established in Advisory Circular 150/5300-13, Change 6, Airport Design and the FAA's ALP checklist (dated January 1, 1997). Typically, the ALP is required to have a wind rose. A recent investigation revealed that wind data is still not available for the Little River Airport from the National Oceanic and Atmospheric Administration or the Western Regional Climate Center. Therefore, a wind rose will not be presented on the ALP as part of this update. B. Airport Property Boundary Planned property acquisition will be reflected on the ALP drawing. As provided in Article III, metes and bounds data for both existing and planned airport property shall be provided by the County. An Airport Property Map drawing will not be generated as part of this update. C. Existing Development The ALP drawing will be updated to reflect changes in the existing facilities. At least one trip to the Little River Airport will be required to assess changes since the last ALP. D. Future Aviation Development The siting and design of future aircraft parking areas will be reassessed as part of this update. Appropriate locations and design of future aircraft hangars and aircraft tiedown positions will be illustrated on the ALP drawing. E. Future Nonaviation Development on Airport Property Appropriate sites for County identified nonaviation uses on surplus aviation land will be identified and reflected on the ALP. Task 2 Building Area Plan Update The Building Area Plan (BAP) is a large scale drawing of the area(s) where aprons, buildings, hangars, parking lots, and other building facilities are located. The BAP provides additional detail of the airport's building area. To address Issues 2 and 3, Shutt Moen Associates will update the BAP to include the following items: A. Building Area Plan The BAP drawing presentation, format, and content will be updated to reflect current FAA requirements (e.g., aircraft parking areas, setbacks, building area legend, etc). B. Airport Development Changes in existing airport facilities and modifications to future aviation and nonaviation development will also be illustrated on the BAP as part of this update. Task 3 Airspace Plan Update The Airspace Plan is a drawing of the airport's airspace. The plan is used to identify objects which penetrate the Federal Aviation Regulation Part 77 imaginary surfaces. To address Issue 4, Shutt Moen Associates will update the Airspace Plan in accordance with standards established in the Federal Aviation Regulations Part 77, Objects Affecting Navigable Airspace (dated March 1993) to reflect a future nighttime straight-in, nonprecision instrument approach to Runway 29. Obstruction data will be updated, based on the County's obstruction survey. Task 4 General Services A. Publicly Noticed Meetings - One (1) public meeting will be attended during the concept development stage of this project. Shutt Moen Associates will furnish any necessary data and exhibits that have been prepared as part of the planning process for these meetings. County is to arrange and advertise the public meeting. B. Staff Meetings - Up to two (2) meetings with County staff and/or Airport Committee members will be attended. One meeting with County staff will coincide with a site visit to Little River Airport. C. Deliverables - Ten (10) copies of all preliminary drawings (e.g., Airport Layout Plan, Building Area Plan, and Airspace Plan) will be furnished to Mendocino County for review and comment. One copy of the complete set of drawings will be provided to the FAA for their review and comment. Ten (10) copies of the final version of the Airport Layout Plan, Building Area Plan, and Airspace Plan will be provided to the County on reproducible media and on CD-ROM in AutoCAD format. A transmittal letter will accompany submission of the final drawings. The letter will note any unusual circumstances encountered during the update of these plans. A Narrative Report will not accompany airport drawings. Copies of the final drawing set will also be furnished to the FAA and Caltrans Aeronautics Program. Task 5 Vegetation Management Plan The subconsultant, Quadriga Landscape Architecture and Planning, Incorporated, shall provide landscape architectural design services consisting of feasibility assessment for preparation of a vegetation management plan for approximately the area underlying the runway protection zones, transition zones and area between the runway and parallel taxiway. Quadriga's Scope of Services is attached (Attachment 1). Task 5 will begin upon completion of the initial planning phase of the Airport Layout Plan and Airspace Plan. III. SERVICES TO BE PROVIDED BY COUNTY 1. Property descriptions for planned or newly acquired property or other information required to reflect changes in land ownership. 2. Spot elevations of tops of isolated trees and clumps of trees and tall, man-made objects such as utility poles (i.e., over 20 feet). Data to be provided in AutoCAD format to accomplish Task 3. 3. Preparation of environmental documents such as those required by the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA). 4. Any survey work required to facilitate this effort. 5. Arranging meeting rooms and publicizing the meetings. IV. ASSUMPTIONS/CONDITIONS Exclusions: * The preparation of California Environmental Quality Act (CEQA) or National Environmental Policy Act (NEPA) documents will not be prepared under this agreement. * Shutt Moen Associates will not perform any survey work as part of this proposal. ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ FAX TRANSMITTAL MENDOCINO COUNTY TRANSPORTATION SEND TO FAX NUMBER: 937-4008 NUMBER OF PAGES: 5 TO: Tim Scully DATE: 13 August 2002 FROM: Tom Peters, Deputy Director Department of Transportation SUBJECT: LITTLE RIVER AIRPORT -ALP UPDATE Attached is a copy of Exhibit 1 the scope of work for the Landscape Architect Services. If you have any questions regarding this, please contact me at your convenience Attachment 1 Professional Scope of Service Date: April 30, 2002 Project: Little River Airport Mendocino County, California Client: Maranda Itchener Shutt Moen Associates 707 Aviation Blvd. Santa Rosa, CA 95403 Project SCOPE: Provide Landscape Architectural design services consisting of evaluation of existing conditions, and assessment of feasibility of preparing vegetation management plans far: Conditions pertaining to drainage and maintenance issues associated with an area of approximately twenty-nine acres, occurring between an existing runway and taxiway. Runway Protection Zones, totaling approximately 58 acres; removal and management of trees that currently, or at maturity, qualify as obstructions. SCOPE OF SERVICES Part I. Evaluation & Feasibility Estimated Duration: One Month a. Review - Review of site, site survey, existing plans and reports, conversation with Airport management personnel regarding history of issues and related concerns such as, adjacent land uses, visual and noise mitigation desires, funding strategies for construction phases. b. Site Visit - One site visit. a. Meetings - Attend one meeting with Airport management personnel and Engineer d. Summary - Provide a summary of evaluation findings Attachment 1 ASSUMPTIONS AND OUT OF SCOPE ITEMS Items not covered in Quadriga's Scope of Services, and assumptions related to Quadriga's work are indicated as follows: A. Environmental Reviews / Reports / Approva1s - County, State, or Federal environmental reviews, reports, or approvals are not a part of this proposal. B. Topographic & Site Surveys, provided by Engineer. Easement and utility locations, and topographic elevations, including spot elevations and contours at l' intervals. c. Boundary Surveys D. Geotechnical Reports E. Project Schedule - Project schedule indicating milestones and anticipated completion dates of construction. F. Existing Site Utilities - Information pertaining to existing site utilities and improvements and proposed improvements. G. Horticultural Soil Testing H. Base Sheets - Client to provide accurate digital base information formatted to, or compatible with, AutoCad 2000, indicating topography, property lines, utilities, easements, existing and proposed improvements. I. Soils Engineer - The Soils Engineer is assumed to be responsible for reviewing and providing details and recommendations pertaining to soil information, and soil boring information. J, Electrical Engineer - The Electrical Engineer is assumed to be responsible for providing any needed electrical plans, lighting fixture schedules, electrical details and electrical hookups to irrigation controllers, pump station, and electrical stubs for control wire at the structural slab. K. Meetings - Meeting locations are assumed to be held within a twenty (20) mile radius of Quadriga's Santa Rosa office. Travel time for meetings held beyond twenty miles will be billed to the Client at basic hourly rates. L, Payment of governmental fees, permits or assessments by others. M. Specifications - Are not included in this proposal. N. Approvals - Verbal requests by the Client to commence the next phase of work shall constitute approval of the previous phase work. Revisions to any subsequent work will be considered additional service and be billed at an hourly rate. O. Phasing - This project is assumed to be designed in one phase. Attachment 1 P. Reimbursable Expenses - Blueprints, plotting, photocopying, renderings, models, photography, special equipment rental or purchase, long distance telephone calls, special shipping and delivery service and travel costs including auto mileage @$0.365/mi. a. Billing and Payment - Ouadriga shall bill the Client monthly for a percentage of the work completed under the terms of the contract. Payment is due within 30 days from when the invoice was dated. Overdue accounts will be assessed interest at a rate of 1-1/2%, compounded monthly. R. Revisions: This proposal is based upon Quadriga's receipt of an accurate base map as described in Item G, above. Revisions to the mitigation plan and resulting graphical revisions are not included in this proposal, and will be billed on a time and materials basis according to the attached Hourly Rate Sheet FEE SCHEDULE Preparation of work as outlined in this proposal: Part I Evaluation & Feasibility Fee $3,930.00 Fee total $3,930.00 The fixed fee amount for graphic documents listed above is an estimate based on our original understanding of the project's design intent. If the design intent changes, an adjustment to the fees listed above may be necessary. Reimbursable items as described on page 3, Item p are not included. ADDITIONAL SERVlCE Services in addition to Ouadriga's basic services when requested by the Client shall be identified as such and billed at the current billing rate schedule. Additional services shall include, but are not limited to the following (Refer also to Assumptions and Out Of Scope Items): a. Additional meetings - meetings in excess of those indicated in each phase of the basic services scope. b. Graphic exhibits - graphic exhibits requested by the Client beyond those listed under the basic services and additional exhibits or revisions to existing exhibits requested. c. Phased or segmented work services occasioned by the Client decision to let the work in a phased or segregated bid basis. Attachment 1 HOURLY RATE SCHEDULE Effective September 1, 2001 (Rates may be subject to change on September 1, 2002) Title. Hourlv Rate Principal-in..Charge $115.00/hr Project Manager $95.00/hr Project Designer $65-$75.00/hr Professional & Admin. staff $45.O0/hr Scope of Services Date Accepted by. Notice: Landscape architects are regulated by the California Board of Architectural Examiners. Any questions concerning a landscape architect may be referred to the board at: Board of Architectural Examiners, 400 R Street, Suite 4000, Sacramento, CA 95814 ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ Memorandum Mendocino County Department of Transportation DATE: 15 August 2002 TO: Tim Scully Little River Airport Advisory Committee FROM: Tom Peters, Deputy Director SUBJECT: Little River Airport - Airport Layout Plan (ALP) cc: File 23-23 ______________________________________________________________________________ This a brief update of the status of the subject project: * We should receive a draft of the ALP drawing next week. I will contact you to discuss the most appropriate way to get the committee's comments. * Hangar Project- County staff is determining whether they will do plans and design in-house or retain consultant. * Land Acquisition- Appraisal should be completed in the next 2-3 weeks. * The LRAPA application : The DOT Business Services Division will discuss with the Director and prepare a draft agreement for review; if appropriate, after Final Budget hearings. From: Tim Scully Sent: August 15, 2002 1:49 PM To: 'Tom Peters' Cc: Tim Scully Subject: RE: Little River Airport ALP- Status Report Thanks, this is great. I appreciate you taking the time to send this, I know how busy this season is for you. Tim > -----Original Message----- > From: Tom Peters > Sent: August 15, 2002 12:50 PM > To: Tim Scully > Subject: Little River Airport ALP- Status Report > > > Tim, > Attached is a brief status report on the items requested. > Unfortunately > neither Steve nor I will be available to attend the meeting > tomorrow. Let > me know if you have any questions and I will try to respond > after I return > to the office this afternoon. > > Tom > ------------------------------------------------------------------------------ ------------------------------------------------------------------------------